- 1 CSGSA Constitution
Article I - General
- The official name of this organization is the Computer Science Graduate Student Association. The official abbreviation is CSGSA.
- The association will operate as a non-profit organization.
- The association will abide by the applicable rules and policies of the University of Minnesota pertaining to student organizations.
- The organization exists for the following reasons:
- To provide a support group for all computer science graduate students.
- To represent the interests of all computer science graduate students.
Article II - Membership
- Membership is open to all computer science graduate students at the University of Minnesota, Twin Cities.
- All computer science graduate students are members of the association, unless they indicate to one of the officers that they do not wish to be a member.
Article III - Officers
- The officers of this association consist of President, Vice President, Secretary, Treasurer, and Social Coordinator.
- All officers must be currently enrolled, full-time computer science graduate students at the University of Minnesota, Twin Cities. Exceptions to this requirement are permitted for graduate students upon receipt of a letter from the Director of Graduate Studies of the Department of Computer Science and Engineering certifying that the student is actively pursuing a degree.
- The duties of the officers are:
- President - Presides over all meetings of the association. Acts as official representative of the association at other meetings and events. Appoints representatives to CS&E departmental committees. Appoints representatives to the Council of Graduate Students. Appoints officers to vacated positions.
- Vice President - Presides at meetings of the association in the absence of the President. Succeeds the President if the President is unable to complete the term of his/her office.
- Secretary - Records and produces minutes of all meetings. Handles the association's correspondence and publicity. Directs regular elections and any special elections.
- Treasurer - Handles the association's treasury and financial matters.
- Social Coordinator - Oversees social functions of the association.
- Officers will hold office for a term of one year, beginning on August 1.
- In the event that any officer other than the President steps down or leaves the association, the President shall appoint a replacement subject to the majority approval of members in attendance at a CSGSA meeting.
- In the event that the President should step down or leave the organization, a majority of the members at a CSGSA meeting can move to allow the Vice President to become President or hold a special election for a new President.
Article IV - Elections
- The election of officers must be held no later than the last Friday in April.
- Elections will be conducted in accordance with the bylaws of the association.
- If the bylaws do not specify how elections are to be held, then elections will be held via paper ballot at the last meeting in April.
Article V - Meetings
- Regularly scheduled meetings of the association will be held during the academic year.
- A special meeting may be called by the President or by a petition of ten voting members.
Article VI - Financial Matters, Contests, and Disbursements
- The association will not provide monetary gain, incidentally or otherwise, to its officers under any circumstances.
- The association will not provide monetary gain, incidentally or otherwise, to any of its members, except as prizes in contests or competitions that are sponsored by the association, that are open to all graduate students in the Department of Computer Science and Engineering, and that are announced via departmental email at least one week prior.
- The maximum value of the monetary gain permitted by section 2 must be fixed prior to the contest or competition in question.
- Unless otherwise specified by the membership at the time of dissolution of the organization, residual assets will be transferred to the University of Minnesota Department of Computer Science and Engineering.
Article VII - Dissolution
- Dissolution of the organization may be called for by any member of the association. A statement of dissolution must be presented in writing at a regular meeting of the CSGSA.
- The call for dissolution will be submitted to a vote of the members of the CSGSA. A 2/3rds majority vote in favor is required to place the call for dissolution on the next election ballot. A 2/3rds majority of all ballots received in favor is required for a complete dissolution of the organization.
Article VIII - By-Laws
- By-laws may be proposed by the membership and are adopted by a majority vote of those present at a meeting when a quorum is present.
- By-laws take effect immediately upon adoption, or as otherwise indicated in the proposal.
Article IX - Amendments
- Amendments to the constitution may be proposed by any member of the association. Proposals must be presented in writing to a regular meeting of the CSGSA.
- Proposed amendments will be submitted to a vote of the members of the CSGSA. A majority vote in favor is required to place the amendment on the next election ballot. A majority of all ballots received in favor is required for adoption of amendments.
- Amendments take effect immediately upon adoption, or as otherwise indicated in the proposal.